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Articles of Association
English VersionSpanish Version

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Article 1: Name
The name of the Association shall be the Association of International Marathons and Distance Races.

 1.1 This name may be designated by the acronym, AIMS.

Article 2: Objectives

2.1 Principal Objects
The Principal Objects of the Association shall be to:

2.1.1 foster and promote distance running throughout the world;

2.1.2 work with the International Association of Athletics Federations on all matters relating to international road races, and;

2.1.3 exchange information, knowledge and expertise among the members of the Association.

2.2 Additional Objects
In furtherance of the Principal Objects but not otherwise the Association may:

2.2.1 purchase, take on lease hire or otherwise acquire any real or personal property which may appear convenient;

2.2.2 sell, lease, mortgage or otherwise deal with all or any part of the property of the Association;

2.2.3 borrow and raise money and secure its repayment in any manner;

2.2.4 invest the funds of the Association in or upon such investments, securities or property as may be thought fit;

2.2.5 do any such lawful things as are incidental or conducive to the pursuit or attainment of the Principal Objects.

Article 3: Membership
The membership of the Association shall be composed of four categories:

3.1 Full Members:
A race is eligible for full membership if it satisfies the Board of Directors of AIMS that it meets the following criteria:

3.1.1 has been in existence for a period of not less than two years,

3.1.2 where appropriate, holds a current permit from its national federation which itself is a member of the International Association of Athletics Federation,

3.1.3 if it is a road race and, if accepted as a member, shall have a course measured by an AIMS/IAAF accredited course measurer.

3.2 Associate Members:
Any race that does not currently qualify for full membership may be eligible to become an associate member, provided that:

3.2.1 this race has been held within the last year and, if accepted as a member, shall have the course certified by an AIMS/IAAF accredited course measurer.

3.2.2 where appropriate, holds a current permit from its national federation which itself is a member of the International Association of Athletics Federations.

3.2.3. Irrespective of article 3.2.1 the Board of Directors has the discretion to accept, as an associate member, a race that has not been held within the last year if that race is managed by the same organisation that manages an existing AIMS race.

3.2.4 As soon as an Associate Member meets the necessary requirements it must make formal application to the Board of Directors to become a Full Member. In any case the time of associate membership shall not exceed two years.

3.3 Presidents Emeritus:
The Board of Directors may propose to the World Congress that former AIMS Presidents who have given exceptional service to the Association be given the title of President Emeritus.

3.4 Honorary Members:
Honorary membership may be granted by the Board of Directors

3.4.1 to outstanding persons whose talents, achievements or titles qualify them as valuable contributors to the objectives of the Association.

3.4.2 to those individuals who have been a founder member of the Association,

3.4.3 to any person who, by reason of having been a race director of a member of the Association, has made a significant contribution to the progress of AIMS.

3.5 Cessation of Membership
Members of the Association shall cease to be members by:

3.5.1 Notice in writing. The notice of resignation shall be lodged in writing with the President or General Secretary of the Association.

3.5.2 Decision of the Board of Directors in the case where a subscription shall be in arrears and unpaid for a period of three months after demand for payment shall have been made.

3.5.3 Decision of the Board of Directors in a case where the conduct of any member shall, in the opinion of the Board of Directors, be detrimental to the interests of the Association. The Board of Directors shall be empowered to write to any such member advising them of their expulsion, and of the reasons for such expulsion. The member shall have a right of appeal against such expulsion and to appear in support of such appeals before a meeting of the Board of Directors. Having heard such an appeal the Board of Directors may reinstate the member or confirm the expulsion. The member shall not be entitled to a refund of any proportion of their subscription for that year.

3.5.4 failure to conduct a race on two consecutive advertised dates.

Article 4: Membership Fees
Membership fees shall be determined by the Board of Directors of the Association.

4.1 If at any time the Board of Directors deems it necessary to alter these fees the Board must report to the following World Congress of the Association, citing reasons for the change, and allow for discussion among attending delegates.

Article 5: Voting
Each full member will be entitled to one vote on any Association matter requiring a vote. No other category of membership enjoys any voting rights.

5.1 Votes must be cast by the full member's race director or by a person who is a member of that race's official organization. This must be authorized in writing on the official stationery of the race and signed by the race director.

5.2 All matters will be decided by a simple majority of the votes cast.

Article 6: Management
The management of AIMS shall be vested in a Board of Directors which will generally exercise all powers of the Association and which are not, by the Articles, required to be exercised by the Association in General Meeting.

6.1 Board of Directors
Directors shall be elected as individuals but, at the time of election, they must be representatives of road races which qualify as full members of AIMS, with the exception of the General Secretary.

6.1.1 The Board of Directors of AIMS shall consist of:

  1. A minimum of four and a maximum of five officers: President, Senior Vice-President, Vice President, General Secretary and Treasurer;

  2. A Committee of a minimum of five and a maximum of six members.

6.1.2 Election of Board members

  1. The officers and members of the Board of Directors shall be elected at the World Congress of AIMS solely from the roster of persons designated by the full members as their representatives.

  2. officers and members of the Board shall be elected for two terms, a term being understood as the period between consecutive Congresses.

  3. If at any time six new Board members are required they shall be elected in order of preference with the top three initially serving for two terms and the remaining three initially for one term.

6.1.3 Appointment of the General Secretary
The General Secretary shall be appointed by the Board of Directors. Such person need not be a representative of a full member of the Association.

6.1.4 Co-option of Board members
The Board of Directors may fill any casual vacancies that arise by co-opting any full member of the Association.

6.1.5 Cessation of Board membership

  1. Should a member of the Board of Directors cease to be a member of AIMS the race represented by such member does not have the right to replace such member.

  2. Should a Board member disassociate himself or herself with the race that was the basis of their election they must tender their resignation to the Board of Directors. The Board of Directors has the right to refuse such resignation until the member's term on the Board of Directors expires.

  3. The General Secretary may resign upon submitting three months' notice.

6.2 Committees
The Board of Directors may establish committees to perform such duties as they deem necessary to carry out the objectives of the Association.

6.2.1 The Board of Directors may co-opt to any committee or to the Board itself any person who, in the opinion of the Board Members, can assist in achieving the objectives of the Association. Such person shall not have a vote.

6.2.2 All decisions of all committees shall be by a majority vote.

6.2.3 All decisions of such committees will be subject to the approval of the Board.

6.3 Contracts

6.3.1 Contracts seeking to bind the Association shall only be valid if signed by the President or any two Directors of the Association provided that such contract has first been approved by The Board of Directors.

6.3.2 The General Secretary should have the power to bind the Association in respect of the supply to the Association of any goods or services required for its usual business undertakings.


Article 7: Meetings:

All meetings of the Association shall be chaired by the President, or, if the President is unavailable, such Vice-President as shall be nominated by the Board of Directors.

7.1 World Congress
The Association will hold a meeting open to all members at intervals of not less than 18 months nor more than 30 months. This meeting shall be known as the World Congress of the Association of International Marathons and Distance Races.

7.1.1 At the World Congress, the Treasurer shall present the audited accounts of the Association for the financial periods ending since the previous World Congress.

7.1.2 The Board of Directors shall approve the selection of independent auditors to the Association.

7.1.3 The World Congress will determine the venue and the date of the following World Congress. In deciding the venue for the next World Congress each full member shall have one vote in each ballot and the balloting shall continue until one candidate for the next World Congress has a simple majority. The candidate receiving the lowest number of votes in each ballot shall be eliminated from the next ballot.

7.2 Special Meetings
A Special Meeting may be called by the President and the General Secretary of AIMS upon instruction from the Board of Directors or upon request in writing of one-third of the members.

7.2.1 Special Meetings shall be called only with forty-five days' notice.

7.2.2 At Special Meetings the only business that may come before the meeting shall be the business stated in the notice of that meeting unless the meeting shall unanimously decide to the contrary.

7.3 Board Meetings
A Meeting of the Board of Directors shall be held immediately before the World Congress. The Board of Directors may designate additional meetings to be conducted each year.

7.3.1 At any meeting of the Board of Directors a quorum shall consist of a simple majority and all matters coming before the meeting shall be decided by a majority of those present.

7.4 Special Meetings of the Board
The General Secretary shall call a special meeting of the Board of Directors upon the request of the President or any two Directors provided such request is made in writing.

7.4.1 Except in emergencies all regular or Special Meetings of the Board of Directors shall be called with thirty days' notice.

7.4.2 At Special Board Meetings the only business that may come before the meeting shall be the business stated in the notice of that meeting unless the meeting shall unanimously decide to the contrary.

Article 8: Finances

8.1 The financial year of the Association shall be the calendar year.

8.2 All monies received by the Association shall forthwith be paid into such interest-bearing account or accounts as the Board of Directors may determine.

8.2.1 All cheques or withdrawal slips drawn on the accounts of the Association shall be authorized in writing by the Treasurer.

8.3 The accounts of the Association must be subject to annual independent audit.

Article 9: Dissolution
In the event of the Association being dissolved all surplus assets of the Association, after payment of all costs, debts and liabilities lawfully payable by the Association, shall be used for the good of distance running in any part of the world as decided by the Board of Directors before dissolution.

Article 10: Amendments to the Articles of Association
The Articles of Association may only be amended by a vote of the members either in the World Congress or special meeting.

10.1 Notice of proposed amendments must be submitted to the General Secretary at least 60 days prior to the meeting, and all members notified by the General Secretary at least 30 days prior to that meeting.

10.2 No vote amending the Articles of Association shall be valid unless passed by not less than 60% of the members present and voting.

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