Articles of Association
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Article 1: Name
The name of the Association shall be the Association of International
Marathons and Distance Races.
1.1 This name may be designated by the acronym,
Article 2: Objectives
2.1 Principal Objects
The Principal Objects of the Association shall be to:
2.1.1 foster and promote distance running throughout the
2.1.2 work with the International Association of
Athletics Federations on all matters relating to international road
2.1.3 exchange information, knowledge and expertise
among the members of the Association.
2.2 Additional Objects
In furtherance of the Principal Objects but not otherwise the Association
2.2.1 purchase, take on lease hire or otherwise acquire
any real or personal property which may appear convenient;
2.2.2 sell, lease, mortgage or otherwise deal with all
or any part of the property of the Association;
2.2.3 borrow and raise money and secure its repayment in
2.2.4 invest the funds of the Association in or upon
such investments, securities or property as may be thought fit;
2.2.5 do any such lawful things as are incidental or
conducive to the pursuit or attainment of the Principal Objects.
Article 3: Membership
The membership of the Association shall be composed of four categories:
3.1 Full Members:
A race is eligible for full membership if it satisfies the Board of
Directors of AIMS that it meets the following criteria:
3.1.1 has been in existence for a period of not less
than two years,
3.1.2 where appropriate, holds a current permit from its
national federation which itself is a member of the International
Association of Athletics Federation,
3.1.3 if it is a road race and, if accepted as a member,
shall have a course measured by an AIMS/IAAF accredited course measurer.
3.2 Associate Members:
Any race that does not currently qualify for full membership may be eligible
to become an associate member, provided that:
3.2.1 this race has been held within the last year and,
if accepted as a member, shall have the course certified by an AIMS/IAAF
accredited course measurer.
3.2.2 where appropriate, holds a current permit from its
national federation which itself is a member of the International
Association of Athletics Federations.
3.2.3. Irrespective of article 3.2.1 the Board of
Directors has the discretion to accept, as an associate member, a race
that has not been held within the last year if that race is managed by
the same organisation that manages an existing AIMS race.
3.2.4 As soon as an Associate Member meets the necessary
requirements it must make formal application to the Board of Directors
to become a Full Member. In any case the time of associate membership
shall not exceed two years.
3.3 Presidents Emeritus:
The Board of Directors may propose to the World Congress that former AIMS
Presidents who have given exceptional service to the Association be given
the title of President Emeritus.
3.4 Honorary Members:
Honorary membership may be granted by the Board of Directors
3.4.1 to outstanding persons whose talents, achievements
or titles qualify them as valuable contributors to the objectives of the
3.4.2 to those individuals who have been a founder
member of the Association,
3.4.3 to any person who, by reason of having been a race
director of a member of the Association, has made a significant
contribution to the progress of AIMS.
3.5 Cessation of Membership
Members of the Association shall cease to be members by:
3.5.1 Notice in writing. The notice of resignation shall
be lodged in writing with the President or General Secretary of the
3.5.2 Decision of the Board of Directors in the case
where a subscription shall be in arrears and unpaid for a period of
three months after demand for payment shall have been made.
3.5.3 Decision of the Board of Directors in a case where
the conduct of any member shall, in the opinion of the Board of
Directors, be detrimental to the interests of the Association. The Board
of Directors shall be empowered to write to any such member advising
them of their expulsion, and of the reasons for such expulsion. The
member shall have a right of appeal against such expulsion and to appear
in support of such appeals before a meeting of the Board of Directors.
Having heard such an appeal the Board of Directors may reinstate the
member or confirm the expulsion. The member shall not be entitled to a
refund of any proportion of their subscription for that year.
3.5.4 failure to conduct a race on two consecutive
Article 4: Membership Fees
Membership fees shall be determined by the Board of Directors of the
4.1 If at any time the Board of Directors deems it
necessary to alter these fees the Board must report to the following World
Congress of the Association, citing reasons for the change, and allow for
discussion among attending delegates.
Article 5: Voting
Each full member will be entitled to one vote on any Association matter
requiring a vote. No other category of membership enjoys any voting rights.
5.1 Votes must be cast by the full member's race
director or by a person who is a member of that race's official
organization. This must be authorized in writing on the official stationery
of the race and signed by the race director.
5.2 All matters will be decided by a simple majority
of the votes cast.
Article 6: Management
The management of AIMS shall be vested in a Board of Directors which will
generally exercise all powers of the Association and which are not, by the
Articles, required to be exercised by the Association in General Meeting.
6.1 Board of Directors
Directors shall be elected as individuals but, at the time of election,
they must be representatives of road races which qualify as full members of
AIMS, with the exception of the General Secretary.
6.1.1 The Board of Directors of AIMS shall consist
A minimum of four and a maximum of five officers:
President, Senior Vice-President, Vice President, General Secretary
A Committee of a minimum of five and a maximum of
6.1.2 Election of Board members
The officers and members of the Board of Directors
shall be elected at the World Congress of AIMS solely from the
roster of persons designated by the full members as their
officers and members of the Board shall be elected
for two terms, a term being understood as the period between
If at any time six new Board members are required
they shall be elected in order of preference with the top three
initially serving for two terms and the remaining three initially
for one term.
6.1.3 Appointment of the General Secretary
The General Secretary shall be appointed by the Board of Directors.
Such person need not be a representative of a full member of the
6.1.4 Co-option of Board members
The Board of Directors may fill any casual vacancies that arise by
co-opting any full member of the Association.
6.1.5 Cessation of Board membership
Should a member of the Board of Directors cease to
be a member of AIMS the race represented by such member does not
have the right to replace such member.
Should a Board member disassociate himself or
herself with the race that was the basis of their election they must
tender their resignation to the Board of Directors. The Board of
Directors has the right to refuse such resignation until the
member's term on the Board of Directors expires.
The General Secretary may resign upon submitting
three months' notice.
The Board of Directors may establish committees to perform such duties as
they deem necessary to carry out the objectives of the Association.
6.2.1 The Board of Directors may co-opt to any committee
or to the Board itself any person who, in the opinion of the Board
Members, can assist in achieving the objectives of the Association. Such
person shall not have a vote.
6.2.2 All decisions of all committees shall be by a
6.2.3 All decisions of such committees will be subject
to the approval of the Board.
6.3.1 Contracts seeking to bind the Association shall
only be valid if signed by the President or any two Directors of the
Association provided that such contract has first been approved by The
Board of Directors.
6.3.2 The General Secretary should have the power to
bind the Association in respect of the supply to the Association of any
goods or services required for its usual business undertakings.
Article 7: Meetings:
All meetings of the Association shall be chaired by the
President, or, if the President is unavailable, such Vice-President as shall be
nominated by the Board of Directors.
7.1 World Congress
The Association will hold a meeting open to all members at intervals of
not less than 18 months nor more than 30 months. This meeting shall be known
as the World Congress of the Association of International Marathons and
7.1.1 At the World Congress, the Treasurer shall present
the audited accounts of the Association for the financial periods ending
since the previous World Congress.
7.1.2 The Board of Directors shall approve the selection
of independent auditors to the Association.
7.1.3 The World Congress will determine the venue and
the date of the following World Congress. In deciding the venue for the
next World Congress each full member shall have one vote in each ballot
and the balloting shall continue until one candidate for the next World
Congress has a simple majority. The candidate receiving the lowest
number of votes in each ballot shall be eliminated from the next ballot.
7.2 Special Meetings
A Special Meeting may be called by the President and the General Secretary
of AIMS upon instruction from the Board of Directors or upon request in
writing of one-third of the members.
7.2.1 Special Meetings shall be called only with
forty-five days' notice.
7.2.2 At Special Meetings the only business that may
come before the meeting shall be the business stated in the notice of
that meeting unless the meeting shall unanimously decide to the
7.3 Board Meetings
A Meeting of the Board of Directors shall be held immediately before the
World Congress. The Board of Directors may designate additional meetings to
be conducted each year.
7.3.1 At any meeting of the Board of Directors a quorum
shall consist of a simple majority and all matters coming before the
meeting shall be decided by a majority of those present.
7.4 Special Meetings of the Board
The General Secretary shall call a special meeting of the Board of Directors
upon the request of the President or any two Directors provided such request
is made in writing.
7.4.1 Except in emergencies all regular or Special
Meetings of the Board of Directors shall be called with thirty days'
7.4.2 At Special Board Meetings the only business that
may come before the meeting shall be the business stated in the notice
of that meeting unless the meeting shall unanimously decide to the
Article 8: Finances
8.1 The financial year of the Association shall be
the calendar year.
8.2 All monies received by the Association shall
forthwith be paid into such interest-bearing account or accounts as the
Board of Directors may determine.
8.2.1 All cheques or withdrawal slips drawn on the
accounts of the Association shall be authorized in writing by the
8.3 The accounts of the Association must be subject
to annual independent audit.
Article 9: Dissolution
In the event of the Association being dissolved all surplus assets of the
Association, after payment of all costs, debts and liabilities lawfully payable
by the Association, shall be used for the good of distance running in any part
of the world as decided by the Board of Directors before dissolution.
Article 10: Amendments to the Articles of Association
The Articles of Association may only be amended by a vote of the members
either in the World Congress or special meeting.
10.1 Notice of proposed amendments must be submitted
to the General Secretary at least 60 days prior to the meeting, and all
members notified by the General Secretary at least 30 days prior to that
10.2 No vote amending the Articles of Association
shall be valid unless passed by not less than 60% of the members present and